Enterprise features

Core pillar 01 • Financial governance Available on Growth • Enterprise

Financials & IFRS accounting

Achieve audit-grade certainty with automated journal entries, multi-currency ledger balances, and real-time financial statements built for statutory transparency and investor confidence.

Double-entry general ledger

Strict debit and credit balance enforcement adhering to IFRS and GAAP principles. Every financial transaction generates an immutable journal entry with automatic account classification and time-locked audit logs.

IFRS compliant

Sales invoicing & receivables

Generate branded vector PDF tax invoices, issue credit memos, and monitor customer receivables through automated 30/60/90-day aging schedules and automated overdue reminder sequences.

Automated receivables

Supplier bills & accounts payable

Execute strict three-way matching connecting purchase requisitions, physical Goods Received Notes (GRN), and vendor invoices to prevent duplicate billings and verify delivery before fund release.

Three-way matching

Multi-currency wallets

Manage corporate bank accounts, branch petty cash tins, and Ghana Mobile Money merchant wallets (MTN MoMo, Telecel Cash, AT Money) with automated fee reconciliation and foreign exchange conversion.

Bank & MoMo wallets

Real-time P&L, balance sheet & cash flow

Review instantaneous profit & loss statements, balance sheets, and cash flow forecasts without waiting for end-of-month book closing. Drill down from top-level figures into source ledger transactions in one click.

Instant reporting

12-month budget runway & burn rate

Model departmental operating expenditure ceilings, track budget variance against actual spend in real time, and forecast cash burn trajectories across variable market cycles.

Runway forecasting

Automated Chart of Accounts tailored for African enterprises

NexusOne ships with pre-configured Chart of Accounts structures calibrated for Ghana statutory standards, VAT withholding, and multi-branch cost centres, while allowing unlimited custom ledger account additions.

Sub-account nesting up to 5 levels deep

Automated currency revaluation at closing rates

Exportable audit trails for KPMG, PwC, and local auditors

Ledger engine specifications Verified IFRS

Accounting framework IFRS / IAS / GAAP

Currency base GHS (Ghana Cedi) / USD / EUR / GBP

Reconciliation speed < 120ms real-time sync

Audit immutability Append-only journal entries

Core pillar 02 • People & governance Included on Starter • Growth • Enterprise

Workforce & HR operations

Transform staff records into compliant operational intelligence. Protect your enterprise with verifiable 201 dossiers, geofenced attendance, and disciplinary workflows aligned with the Ghana Labour Act 2003 (Act 651).

201 personnel dossiers

Comprehensive digital personnel files housing national Ghana Card IDs, educational credentials, emergency contacts, signed employment contracts, next-of-kin declarations, and promotion records in one secure portal.

Complete staff dossier

Biometric & geofenced attendance

Synchronize on-premise biometric hardware clocks via API or leverage mobile GPS geofenced clock-ins for field teams, site officers, and remote consultants with anti-spoofing telemetry.

Biometric & GPS

Policy-driven leave & recall

Configurable leave rules covering statutory annual leave (Act 651 minimums), paid maternity leave, bereavement, and medical leave with automated multi-tier approval chains and formal operational recall protocols.

Act 651 leave rules

Performance OKRs & appraisals

Cascade company objectives into departmental key results, schedule quarterly appraisal reviews, capture 360-degree peer feedback, and align merit salary increases directly with verified outcomes.

OKRs & appraisals

Employee loans & Act 651 DTI ceiling

Administer salary advances and company emergency loans with automated amortisation schedules, enforcing statutory debt-to-income (DTI) ceilings to protect workers from unlawful over-deduction.

Statutory debt caps

Workplace grievance & whistleblower

Provide a secure, cryptographically confidential escalation channel for staff to submit internal grievances, safety alerts, or compliance concerns directly to internal audit and HR leadership.

Encrypted channel

Core pillar 03 • Statutory compliance Included on Starter • Growth • Enterprise

Statutory payroll & tax engine

Run enterprise payroll in under 3 minutes with automated Ghana Revenue Authority (GRA) tax brackets, SSNIT pension calculations, and zero-error bank ACH distribution files.

Ghana progressive PAYE brackets

Always current with the latest Ghana Revenue Authority graduated tax schedules, incorporating personal relief, marriage relief, child education deductions, and statutory overtime tax ceilings.

GRA calibrated

SSNIT Tier 1 & Tier 2 pensions

Automatic calculation of employer (13%) and employee (5.5%) statutory pension splits under Act 766, with automated Tier 2 private trustee allocation reports and voluntary Tier 3 provident fund deductions.

Pensions Act 766

Act 896 bonus tax engine

Statutory bonus calculation according to the Income Tax Act 2015 (Act 896), automatically segregating standard 5% tax thresholds from excess bonus progressive rates to avoid under-withholding penalties.

Income Tax Act 2015

Automated monthly pay runs

Initiate organization-wide or branch-specific payroll cycles with instant preview audits, anomaly warnings for unusual variances, and time-locked multi-signoff approval workflows.

One-click execution

Vector PDF payslips & portal

Generate crisp, password-protected vector PDF payslips dispatched automatically to employee corporate emails or accessible via the employee self-service mobile portal with historical download archives.

Encrypted payslips

Bank ACH & bulk MoMo exports

Export formatted bank disbursement files for major Ghanaian commercial banks (Ecobank, Stanbic, GCB, ABSA, Zenith, CalBank) and bulk Mobile Money payout spreadsheets with transaction hash verification.

ACH & GhIPSS ready

Core pillar 04 • Supply chain & retail Enterprise plan exclusive

Multi-branch inventory & cloud POS

Bridge central warehouses, retail showrooms, and mobile distribution trucks in real time with batch-level serialization, automated purchase orders, and offline-resilient checkout terminals.

Multi-warehouse stock tracking

Monitor live stock on hand across central distribution hubs, regional warehouses, and retail branch shelves with seamless internal stock transfer notes (ISTN) and in-transit loss auditing.

Multi-site stock

Batch & serial number tracking

Full traceability for perishable pharmaceuticals, FMCG expiry dates, and high-value electronics through individual serial identification, warranty tracking, and automated first-expired-first-out (FEFO) rules.

FEFO & FIFO auditing

Low-stock reorder thresholds

Set intelligent safety stock levels per SKU and warehouse. When stock dips below minimum thresholds, NexusOne triggers predictive replenishment alerts and drafts vendor purchase orders automatically.

Predictive replenishment

Goods received notes (GRN)

Formal warehouse intake inspection protocols. Record landed quantities, flag damaged or missing cartons, capture supplier waybills, and immediately adjust average unit landed costs in the general ledger.

Warehouse intake

Barcode & QR code scanning

Speed up stock counts and retail checkouts using handheld Bluetooth/USB barcode scanners or mobile camera scans. Generate and print EAN-13, Code 128, and custom QR asset tags directly from the system.

Instant scanning

Fast checkout POS terminal

A rapid touch-optimised sales counter supporting split tenders (Cash + MTN MoMo + Card), offline operational resilience during internet hiccups, thermal 58mm/80mm receipt printing, and cash drawer triggers.

Offline-resilient POS

Core pillar 05 • Document security Available on Growth • Enterprise

Enterprise EDMS & digital signatures

Eliminate filing cabinets with a tamper-evident cryptographic document archive, legally binding digital signoffs, and an automated statutory sentinel monitoring company operating permits.

SHA-256 cryptographic vault

Every contract, board resolution, and invoice uploaded is stamped with an immutable SHA-256 hash upon ingestion. Detect unauthorized modifications instantly and prove file authenticity in legal proceedings.

Cryptographic proof

Semantic document versioning

Track document evolution across drafting, executive review, and execution stages. Never overwrite previous iterations; compare historical revisions with clear visual markup and author attribution.

Revision history

HTML5 canvas & typed digital signatures

Execute executive contracts, vendor agreements, and employee offer letters on desktop or tablet. Generates tamper-evident audit trails recording IP address, browser fingerprint, and cryptographic timestamp.

Legally binding

Automatic 201 dossier ingestion

Once an employment contract or code of conduct is digitally signed by a new hire, the system automatically classifies, tags, and files the document directly into their permanent 201 HR dossier without manual intervention.

Automated archiving

Statutory compliance sentinel

Proactive expiration alerts for GRA Tax Clearance Certificates (TCC), SSNIT employer compliance certificates, Environmental Protection Agency (EPA) permits, Ghana Standards Authority seals, and Fire safety certificates.

Regulatory sentinel

Role-based security & watermarking

Lock confidential folders to designated executive circles, watermarking downloaded documents with the viewing officer's name, company email, and IP address to prevent corporate leaks.

Anti-leak watermarks

Core pillar 06 • Recruitment & hiring Enterprise plan exclusive

Talent acquisition (ATS)

Source top-tier talent with a branded public careers portal, manage applicants across visual Kanban pipelines, and convert accepted offers into active payroll profiles in one click.

Requisition approval workflows

Department heads initiate structured job requisitions specifying target headcounts, salary budgets, and qualification rubrics, routed automatically through executive and finance approvals.

Structured hiring

Public branded careers portal

Publish an elegant, responsive public job board under your company brand showcasing open vacancies, role descriptions, required skills, and direct online resume submissions.

Branded job board

Candidate Kanban pipeline

Drag-and-drop applicants across recruitment stages from Sourced and Screened to Technical Interview, Culture Fit, Offer Extended, and Hired, keeping hiring committees completely aligned.

Visual pipeline

Structured interview scorecards

Eliminate hiring bias with objective scorecards evaluating candidate competencies, automated calendar invitation sync, and centralized panel interview feedback notes.

Objective evaluation

1-click hire conversion

Once an offer is accepted, convert candidate data directly into an active employee record, generating their 201 dossier, assigning their salary structure in payroll, and initiating IT provisioning.

Zero re-typing

Searchable talent pool repository

Build a proprietary resume bank of previous qualified applicants. Search by skill sets, past interview scores, and location when opening future requisitions.

Talent database